Carbon reporting and tender support
Answer the buyer's question with evidence behind every figure.
This is for you if a questionnaire, tender schedule, Carbon Reduction Plan, framework submission or reporting deadline is already in front of you.
- Defined scope
- Evidence recorded
- Usable output
What we do
Who this is for and when. For contractors, suppliers and bid or reporting leads facing a customer questionnaire, a tender schedule, a Carbon Reduction Plan, a framework submission, an annual reporting deadline or an evidence pack request.
Support for a named requirement: a customer questionnaire, a tender schedule asking for a Carbon Reduction Plan or emissions figures, a framework submission, an annual reporting deadline or an evidence pack.
- Confirm the requirement, whether a customer questionnaire, tender schedule, Carbon Reduction Plan, framework submission or annual report, against the buyer's own wording.
- Build a tender-specific requirements, evidence, owner and gap tracker as the first working output.
- Assemble input data from meters, invoices, purchase records and project information.
- Run the calculations within the agreed reporting boundary, using recognised factors, with the boundary and factor set stated.
- Prepare the response or reporting pack, with the evidence trail behind each figure.
What you receive
- A requirements, evidence, owner and gap tracker for the submission
- The completed questionnaire, Carbon Reduction Plan, framework submission or reporting pack for the agreed requirement
- A method, factors and assumptions note covering the calculations within the agreed reporting boundary
- An evidence pack linking each figure to its source
What we need from you
The requirement itself and any submission template, access to energy, fuel, purchase and project records, and someone who can approve assumptions.
Provenance: every figure is logged with its source and method, marked measured, estimated or supplier-provided, and recorded with any assumption behind it. Status: each figure is then rated on currency, completeness and any conflict, and anything missing or expired is flagged rather than relied on.
What is not included
Included: corporate carbon reporting, meaning your organisational Scope 1, 2 and 3 figures within the agreed boundary, and the submission or reporting pack built on them. Not included: project or material embodied carbon, which answers a different question and is scoped separately as an embodied carbon review, and independent assurance or certification, which are separate appointments.
Partnering with TrackZero
Platform and practice together.
We are partnering with TrackZero, whose platform covers carbon measurement, reduction and reporting across projects and supply chains. We combine that platform with construction experience, data preparation and reporting support. Where a platform is needed, we help configure it around your reporting requirements and keep the underlying data organised. Where you already run a system that works, we use it.
Proof
How this work is structured.
A preview of the format used on this service. The records shown are generic samples created for illustration.
Tender requirements and evidence tracker
Swipe to see all columns
| Ref | Buyer requirement | Evidence needed | Owner | Next action | Status |
|---|---|---|---|---|---|
| T01 | State the reporting period and organisational boundary | Boundary and method note; authorised disclosure | Boundary owner | Confirm entities and reporting year | Awaiting clarification |
| T02 | Provide the carbon evidence specified by the buyer | Calculation summary, factor log and source register | Sustainability lead | Match answer to exact wording and evidence | In preparation |
| T03 | Describe actions, ownership and review arrangements | Action register and management approval | Bid manager | Check commitments with action owners | Review required |
Same records, one at a time
T01
- Buyer requirement
- State the reporting period and organisational boundary
- Evidence needed
- Boundary and method note; authorised disclosure
- Owner
- Boundary owner
- Next action
- Confirm entities and reporting year
- Status
- Awaiting clarification
T02
- Buyer requirement
- Provide the carbon evidence specified by the buyer
- Evidence needed
- Calculation summary, factor log and source register
- Owner
- Sustainability lead
- Next action
- Match answer to exact wording and evidence
- Status
- In preparation
T03
- Buyer requirement
- Describe actions, ownership and review arrangements
- Evidence needed
- Action register and management approval
- Owner
- Bid manager
- Next action
- Check commitments with action owners
- Status
- Review required
Illustrative structure using synthetic example records. The tracker follows the buyer's own wording, so every requirement has evidence, an owner, a next action and a status.
Download the tender requirements tracker example (PDF, one page) Illustrative structure using synthetic records, not a client document.
Questions about this service
Can you work from the buyer's own wording?
Yes. Send the requirement as it stands. We work from the buyer's wording, identify the evidence needed and agree the fastest defensible route to a completed pack.
Does this cover project or material embodied carbon?
That is a different question and is scoped separately as an embodied carbon review. This service covers organisational reporting within the agreed boundary.
Can you help if some data is missing?
Yes. Gaps are recorded with the request needed to close them, and any figure resting on an assumption is marked as such.
Discuss the requirement and its deadline
Send the questionnaire, tender schedule or reporting requirement and we will agree the inputs, outputs, scope and review points before work starts.